INFORMATION FOR SPEAKERS

SSDM 2010 INSTRUCTION for SPEAKERS

Oral Presentation
Time Schedule

Total session time Presentation time Discussion time Plenary 45 min. 40 min. 5 min. Invited 30 min. 25 min. 5 min. Regular-1 20 min. 15 min. 5 min. Regular-2 15 min. 10 min. 5 min.

BELL: First: Warning, Second: End of speech, Third: End of the discussion.

Audio-Visual Equipment
The following equipments are ready at each conference meeting room during SSDM 2010:
* LCD projector
* PC (laptop computer), Windows XP, PowerPoint 2003-2007 and PDF
  The use of personal PCs for presentations is prohibited.
* Microphone
* Projection laser pointer

Important Uploading your Presentation
The single most important action of the authors is to upload your presentation file to the PC in each session room using your own USB thumb drive. It is the presenter’s responsibility to upload the slide file as soon as possible in each session room at any break well in advance to the session of presentation. At a short break, the PC may be too crowded to upload the file. If the chairman cannot find your presentation file at the beginning of the session, your presentation will be withdrawn.
In the presentation PC, each presenter’s file should be positioned in the folder that corresponds to the session of presentation. The file must be compatible with Microsoft PowerPoint 2007 or Adobe Acrobat 9 on Microsoft Windows. Compatibility can be checked at the Speakers’ Room on the third level of Faculty of Engineering Bldg. 2, where the same PCs as in each session room are installed.

Poster Presentation
Posting board and poster board
Poster sessions are scheduled for Thursday, September 23 from 13:15 to 14:45 Takeda Bldg. on 5th floor. Poster boards will be available with identifying labels. Authors are requested to prepare their posters between 9:00 and 12:00 on September 23 and remove them by 15:10 on September 23. Any posters remaining after 15:10 will be disposed by the SSDM Secretariat. Usable space on each poster board will be approximately 900 mm wide and 1,500 mm high. Pushpins will be available.
Each presentation will be assigned a board, labeled with the Abstract number. Please display the paper title, author names and affiliations on the poster. Authors are requested to stay near by their posters during the poster session for discussions.

Short Oral Presentation for Poster Presenters
All poster presenters are required to make 3 minutes short oral presentation on September 23. The presentation time should be kept strictly to 3 minutes per poster presentation, including the time needed to move on to the next speaker. To ensure the session progresses smoothly, it is essential that these short presentations be held in a quick, successive sequence. While one speaker is giving his/her presentation, the next speakers should wait nearby in line for their turn in order to move on to the next presentation.
Please note that any absent speakers will be skipped and each presentation will be automatically stopped after 3 minutes have elapsed. Only a PC projector will be made available. You should send your short presentation file to the secretariat (ssdm2010-abs@intergroup.co.jp) by e-mail by before August 24, 2010. Please indicate your paper number and name in the title of your e-mail. The file must be in 3-page landscape PDF format, and the 1st page must indicate your paper title, name of authors and their affiliations only. Because of the limited presentation time, please describe clearly and tersely your research objective and results.

Short oral presentations will be held as follows:
1F Room 211 Area 10
1F Room 212 Area 1
1F Room 213 Area 3
2F Room 221 Area 7
4F Room 241 Area 4
4F Room 242 Area 9, 12
4F Room 243 Area 5
4F Room 244 Area 2, 8
4F Room 245 Area 6
4F Room 246 Area 13
2F Room 222 Area 14
2F Room 223 Area11

Confidentiality
We will delete all electronic files from the SSDM computers after the presentations are completed. SSDM will not publish or distribute the presentation material.