Entry to Japan
The following items will be needed to enter Japan.
Please make sure you carefully read the following conditions and
check if you meet the requirements before you request. Kindly note that SSDM is not supporting a visa application for the Japan visit which conveys SSDM visit and privat sightseeing. In this case please arrange a sightseeing visa on your own.
Applicants must meet all of the following conditions to apply the
- 1. You have submitted an abstract.
- 2. Your paper has been accepted.
3. You have completed the online
4. Your registration fee has been paid.
* Please note that if any of above requirements is not met, the
visa support cannot be accepted.
The following documents will be issued to the applicants who has
meet all of the above conditions:
- * Invitation Letter
- * Letter of guarantee
- * Letter of reason for invitation
- * Schedule of stay
* Certificate of Employment if Inviting
< Please read the following before applying the visa
Citizens of certain countries/regions must have a short stay visa
to enter Japan, please refer to the following website of Ministry
of Foreign Affairs of Japan for details.
Since it takes time for obtaining visa, we suggest you to contact
the Japanese Embassy/Consulate‐General with jurisdiction over
your place of residence immediately to ask the detailed procedure
and what documents you need to prepare. (In addition to the
documents prepared by inviting person/guarantor in Japan, you may
be required to present some documents. However, since it depends
on the local situation and the purpose of the visit, please
contact the Embassy/Consulate‐General.)
Please be noted that it may take a week or more to prepare the
documents. It may also take time to send you the documents.
Please be noted that preparation of visa documents doesn’t mean
guarantee of entering Japan. The visa application to Embassy or
Consulate‐General of Japan in your country should be
proceeded on your responsibility, and the SSDM2023 has no
responsibility for that or any cancellation of travel fees
including flight tickets, hotel booking, etc. which occurs caused
by not being able to obtain a visa.
Kindly confirm in advance the details of your transit visa on your
own responsibility, if you fly on to Japan via any countries. We
will not take a responsibility on it.
Regarding Border Enforcement Measures, please keep yourself updated with the latest information through the
Visa Application Deadline
August 15, Tuesday (JST = GMT+9) Closed
In order to prepare visa application documents, we need the
Please prepare those at your hand when you contact visa support
Copy of your passport (in PDF or image files)
Embassy or Consulate-General where you will apply your
Flight information (Date/Flight number):
-Arrival in Japan
-Departure from Japan
The place of stay:
hotel/accommodation -Check-in/Check-out date
Corporate 3rd Office, Kinki Nippon Tourist Co., Ltd. (SSDM2023
Conference Secretariat) entrusts the Visa support services to
Freedom Co., Ltd. Please acknowledge that beforehand and click the
“Visa Application” button above if you would like to apply for visa.
Freedom Co., Ltd.
2‐35‐14 Nihonbashi Ningyo‐cho Chuo‐ku, Tokyo