Presentation Guidelines
** Presenter must be one of the author from the list of abstract. **
Both oral and poster presentation should be conducted by the first author. Presentation by one of the coauthors can be considered only under unavoidable circumstances. In that case, please inform the secretariat (ssdm2019-abs@or.knt.co.jp) of the situation and the final decision will be made by the program chair.
Oral Presentation
Time Schedule
| Total session time | Presentation time | Discussion time | |
|---|---|---|---|
| Invited | 30 min. | 25 min. | 5 min. |
| Regular | 15 min. | 10 min. | 5 min. |
| Late News | 15 min. | 10 min. | 5 min. |
BELL --- First: Warning / Second: End of speech / Third: End of the discussion.
Audio-Visual Equipment
The following equipment is ready at each session room during SSDM2019:
- * LCD projector
- * PC (laptop computer, Windows 10 Professional) with PowerPoint 2016 and PDF Adobe Reader DC
- * Projection laser pointer
Copy Your Presentation File
Please copy your presentation file to the PC equipped in each session room. All the oral presenters are asked to bring their presentation files with own USB thumb drive. In case you cannot insert your USB thumb drive to other person’s PC due to security reason, please bring your own PC. In case you use your own PC, connection to the projector must be tested before your session starts. You are requested to bring necessary adapters (e.g. USB-VGA display adapter) to connect the VGA cable (there are no adapters available at the conference site). Please be sure to test and check all the presentation slides in advance to make sure they will work properly. It is the presenter’s responsibility to copy his/her presentation file as soon as possible in each session room at any break in advance to the session of presentation. The file must be compatible with Microsoft PowerPoint or Adobe Acrobat on Microsoft Windows indicated above.
Short Oral Presentation and Poster Presentation:
Short Oral Presentation
All poster presenters MUST give the short oral presentations in Short Presentation session scheduled on September 4 AM. The presentation time is 2 minutes, including the time needed to move on to the next presenter. For smooth progress of the session, the next presenter is asked to wait nearby in line for their turn. Only a PC projector will be available.
Please prepare your short oral presentation file in advance.
The presentation slides must be in 3-page PDF file in landscape orientation (the format of slides: 4:3), and the first page must indicate the paper title, name of authors and their affiliations only. Because of the limited presentation time, please describe your research objective and results briefly. Kindly refer to the sample Short Presentation File which can be found at the upload page. The file name should indicate your area, abstract number, and author's name (eg. Area1_C000001_S.Secretariat_short presentation file). Do not set password protection of the file, since the slides will be put together into a single file for each session.
Presenting Your Poster
The poster board is 1,130mm wide and 1,620mm high
You are requested to stay near by your poster during the poster session for discussions as following time.
| Area 1, 3, 5, 7, 9, 11 | 1:00 p.m. - 2:00 p.m. |
|---|---|
| Area 2, 4, 6, 8, 10 and Special Area | 2:00 p.m. - 3:00 p.m. |
Poster sessions are scheduled on Wednesday, September 4 from 1:00pm to 3:00pm. On September 4, you are requested to put your poster on the board before the session starts. Poster boards with identifying labels and stickers will be available in the morning on September 4. After the session, you must immediately remove your poster. Please note that after 3:30pm all remaining posters will be disposed. Size of a poster board is 1,130mm wide and 1,620mm high. Please clearly display the paper title, author names and affiliations on the poster. The identifying label indicates only paper number.
Short oral presentation will be held as follows:
| Area 1 (PS-1) | Lecture Hall (IB 2F) |
|---|---|
| Area 2 (PS-2) | IB011 (IB 1F) |
| Area 3 (PS-3) | IB013 (IB 1F) |
| Area 4 (PS-4) | IB014 (IB 1F) |
| Area 5 (PS-5) | ES021 (ES 2F) |
| Area 6 (PS-6) | ES022 (ES 2F) |
| Area 7 (PS-7) | Meeting Room (ES 1F) |
| Area 8 (PS-8) | ES024 (ES 2F) |
| Area 9 (PS-9) | ES025 (ES 2F) |
| Area 10 (PS-10) | ES034 (ES 3F) |
| Area 11 (PS-11) | ES033 (ES 3F) |
| Special Area (PS-SP) | IB015 (IB 1F) |
Confidentiality
All presentation data will be completely deleted after the session.