ADVANCE PROGRAM
FINANCIAL SUPPORT
  Limited financial support is available for presentations by full time students. Student presenters who are interested in support should contact the secretariat directly (e-mail: ssdm@intergroup.co.jp) prior to the end of August after receiving their acceptance letter.
VISA REQUIREMENT
  All foreign participants must have valid passport. Participants from countries where a visa is required to enter Japan are recommended to apply at the nearest Japanese embassy in their countries as soon as possible.
OFFICIAL TRAVEL AGENT
 

Kinki Nippon Tourist Co., Ltd. (KNT) has been appointed as the official travel agent for the conference and will handle accommodations.

Kinki Nippon Tourist Co., Ltd.
Event, Convention and Congress Department 6F, Kyodo Bldg., 2-2 Kanda-Jimbocho, Chiyoda-ku, Tokyo 101-0051 JAPAN
Phone:+81-3-3263-5581, Fax:+81-3-3263-5961
E-mail:SSDM2003@knt-tokyo.gr.jp

 

HOTEL ACCOMMODATIONS
  Hotel accommodations for the nights of September 15(in) - 19(out) are now available. Early reservation is recommended due to the expected large number of participants.

 

On-line Registration has been closed.

#
Hotel Name
Single
W/bath
Twin
W/bath
Location
Grade
1
Keio Plaza Inter-Continental Tokyo
JPY19,100
JPY25,400
Shinjyuku
Station
(walk 5 min)
Deluxe
2
Hotel
SunRoute Tokyo
JPY11,860
JPY16,170
Shinjyuku
Station
(walk 3 min)
Superior
3
Shinjyuku
Washington Hotel
JPY12,700
JPY15,750
Shinjyuku
Station
(walk 7 min)
Superior

 
All room rates include breakfast, service charge and consumption tax.
APPLICATION AND PAYMENT OF DEPOSIT
  1. Participants wishing to make reservations for accommodations should submit your reservation form by the "Online Reservation button" at the conference website. Then your application form is transmitted to KNT. Reservation will close at August 15, 2003. Reservation should be proceeded on first come first served basis. Applications for hotel reservations should be accompanied by a deposit of 10,000 yen. Please pay for the balance at the hotel.
 
2. Payments must be made by either one of the following;
a. Credit cards (Visa, MasterCard, American Express, JCB); Please fill in the Credit Card Authorization in the application form.
b. Bank transfer; Please remit the deposit plus a handling charge to the following account.
Name of bank: Sumitomo Mitsui Banking Corp., Chuo Branch
Name of Account: Kinki Nippon Tourist Co., Ltd.
Account Number: 1855682

NOTE: Personal checks are not acceptable. We would appreciate your kindly sending us a photocopy of the bank's receipt for your remittance.
CANCELLATION
  In case of changes or cancellations, please inform KNT by FAX or E-mail. KNT accepts only written notification. The following cancellation fees apply according to the date of your notification.
5 to 2 days prior to the first night JPY1,000
1 day prior to the first night 50% of daily room charge
The first night or no notice given 100% of daily room charge
 
INSURANCE
  The organizer cannot accept responsibility for accidents that may occur during delegate's stay. Delegates are therefore encouraged to obtain travel insurance (medical, personal accident, and luggage) in their home countries prior to departure.
CLIMATE
  The temperature in Tokyo during the period of the conference ranges between 18 and 30 degrees centigrade.
ELECTRICAL APPLIANCES
  Japan operates on 100 volts for electrical appliances. The frequency is 50 Hz in eastern Japan including Tokyo, and 60 Hz in western Japan including Kyoto and Osaka.